Costing and quotation approval system for manufacturers: Quote on today's costs, not last month's.

It is a web-based system for manufacturers that builds the per-unit cost of a quoted product, sets volume-tier selling prices, sends quotations to a manager for approval and flags quotations when a raw material price changes. It is made by Avantix Innovation Sdn. Bhd., a software company in Penang, Malaysia.

Manufacturers that quote made-to-order or OEM products whose cost depends on raw material prices, such as plastic moulding, packaging, compounding and fabrication. It fits teams where purchasing, costing, sales and management each handle part of the quotation.

Every submitted or pending quotation that uses the material is flagged as price changed, and any approval request based on the old cost is withdrawn. Sales then chooses to re-price (adopt the new cost) or lock (keep the quoted price), and the manager approves that decision. Drafts show the new price as a hint in the costing sheet. Approved quotations are not changed automatically; you create a revision if you want to re-quote.

Yes. When purchasing enters a new price, a what-if preview lists each affected open quotation with its unit cost before and after, and its lowest margin at the current selling prices. Margins below the company minimum are shown in red.

The costing sheet adds seven cost groups per unit: raw materials, labour, machine time, overhead, packaging, freight and other or custom costs. Raw materials are picked from the central price list and multiplied by the quantity used per unit. Totals update as you type.

Each quotation can have several quantity tiers, for example 1 to 500 pieces and 501 to 2,000 pieces, each with its own margin and selling price. In the current version the selling price is the unit cost plus the margin percentage (unit cost × (1 + margin %)). Tiers below the company minimum margin, set by the administrator, are highlighted in red as a warning.

An approved or rejected quotation can be revised while keeping the same quotation number, for example QT-2026-003 Rev A, Rev B and Rev C. A reason is required for every revision, and the revision history shows each version's cost and how much it changed.

Users with the Manager/Approver role work from an approval queue of pending, approved and rejected requests. They see the full cost summary and pricing tiers, a warning when a quotation is below the minimum margin and, for a re-price decision, the proposed new cost and selling prices. Approving or rejecting requires remarks.

Yes. Each quotation has a clean customer printout with your company name, tagline and address, the price per quantity tier, validity date and terms, which you can print or save as a PDF from the browser. Quotations that are not approved print with a DRAFT … NOT FOR CUSTOMER banner that shows their status.

Yes. Sales marks an approved quotation as sent, logs follow-ups and records it as won or lost. A lost quotation needs a reason: price too high, lead time, competitor, project cancelled, no response or other. The Win / Loss report shows the closed win rate, quotations awaiting the customer, average days to a decision, results by customer and why you lose.

Yes, inside the system. Sending a quotation sets a follow-up date, and the dashboard's Needs your attention list shows overdue follow-ups, approved quotations not yet sent and quotations about to expire, most urgent first.

Yes. Duplicate copies the customer, terms, costing rows and tier margins into a new draft with a new quotation number. Raw materials are re-priced at today's master prices, and a note reminds you to check the other copied amounts.

Five: Super Admin, Purchasing Manager, Costing Engineer, Sales and Manager/Approver. People register themselves and can only sign in after a Super Admin approves the account. The Super Admin can change roles, deactivate users and set the minimum margin, default quotation validity and default terms.

Yes. It runs in a web browser with layouts for desktop, tablet and mobile, so a manager can review and approve a quotation from a phone.

Yes. Tap Request a demo to message Avantix on WhatsApp. We arrange a live demo of the system with sample data, or with an example close to one of your own quotations.

Pricing is quoted after a demo, based on your setup and number of users. Message Avantix on WhatsApp at +60 12-852 0289 or email info@avantix.my to arrange one. Bring a recent quotation and your raw material list so the demo uses an example close to yours.