Everything the system does, by area.

Avantix Costing is a web-based costing and quotation approval system for manufacturers. This page lists every feature in the current version, from material prices to won or lost.

In one sentence

Build accurate quotations fast, see which quotes are hit when raw material prices change, and get manager approval in one place.

Raw material price control

One price list that every quotation reads from, owned by purchasing.

  • Central price listAll raw materials (resin, chemicals, packaging) with code, category and unit.
  • Full price historyFor every material: who changed the price, when, and why.
  • Price trend chartPer material, with the highest and lowest price.
  • Price change alertThe system automatically flags every open quotation that uses the changed material.
  • "What if" previewBefore saving a new price, see how it affects each open quotation's cost and margin.

Quotation costing sheet

The per-unit cost and the selling prices, built by the costing engineer.

  • 7 cost groupsPer-unit cost from raw materials, labour, machine time, overhead, packaging, freight and other/custom costs.
  • Live totalsTotals update as you type.
  • Volume pricing tiersFor example 1-500 pcs and 501-2,000 pcs, each with its own margin and selling price.
  • Minimum-margin warningTiers below the company's minimum margin are highlighted in red.
  • Stale-price hintShows when a quote's price differs from the current master price, with a one-click update.
  • Automatic quote numberingQT-2026-001, QT-2026-002 and so on.
  • Customer details on every quoteCustomer, contact, valid-until date and terms.

Price-change decision workflow

What happens to a quotation after a material price moves.

  • Re-price or lockSales decides for each affected quote: re-price (adopt the new cost) or lock (keep the quoted price).
  • Impact before decidingShows the cost impact per material and the new total.
  • Manager sees the proposalThe proposed new cost and selling prices are shown before approval.
  • Automatic updateThe approved decision updates the costing automatically.

Quotation revisions

Change a quote without losing what it said before.

  • Same quote numberRevise an approved or rejected quote as Rev A → Rev B → Rev C.
  • Reason requiredEvery revision needs a reason.
  • Revision historyEach version's cost and how much it changed.

Approvals

Managers approve with the numbers in front of them.

  • Approval queuePending, approved and rejected requests for managers.
  • Remarks requiredApprove or reject, always with remarks.
  • Full cost summaryCost summary and pricing tiers shown when reviewing.
  • Below-minimum warningA warning when a quote is below the minimum margin.
  • Automatic withdrawalOutdated requests are withdrawn automatically when prices change.

Customer quotation printout

What the customer receives.

  • Clean, professional quotationPrintable, or saved as a PDF from the browser.
  • Your letterheadCompany name, tagline and address from the admin's Company Profile.
  • Tier prices, validity and termsPrice per quantity tier, validity date and terms.
  • Draft bannerUnapproved quotes print with a "DRAFT … NOT FOR CUSTOMER" banner showing their status.

Customer outcome & follow-up

What happens after approval, recorded by Sales.

  • Sent, won or lostMark an approved quote as sent, then won or lost. Closed outcomes can be reopened. Every step goes into the quote's activity history.
  • Follow-up datesSending sets a follow-up date (+3, +7 or +14 days). "Log follow-up" moves it and records the change.
  • Loss reasonsPrice too high, lead time, competitor, project cancelled, no response, or other with a note.
  • In-app remindersThe dashboard lists overdue follow-ups, approved quotes not yet sent and quotes about to expire, most urgent first.
  • Revisions start freshA new revision of an approved quote starts with no outcome; the earlier one stays in the revision history.

Everyday tools

Small things that save time every day.

  • Duplicate quotationA new draft from an earlier quote: customer, terms, costing rows and tier margins copied; materials re-priced at today's prices; other amounts copied for you to check.
  • Needs your attentionA task list on the dashboard for each role: approvals to review, price decisions, stale drafts, rejected quotes, follow-ups and expiring quotes.
  • Global searchFind quotations by number, customer, project, contact or a material inside them, and materials by name, code or category. Press / to search.
  • Live total barWhile costing, the unit cost and each tier's selling price stay in view, red when under the minimum margin.
  • CSV exportDownload the filtered quotation list with status, outcome, loss reason, cost, tiers and dates.

Dashboard & reports

The overview for each role, and the record for everyone.

  • DashboardKey numbers, recent activity, and a panel tailored to each role.
  • Quotation summary reportWith status charts.
  • Material price trend reportPrice movements per material.
  • Win / Loss reportClosed win rate with counts, quotes awaiting the customer, approved but not sent, average days to decision, results by customer and why you lose. Counts each quote's current revision.
  • Approval audit trailWho did what, when, and why, including sent, follow-up, won and lost.

Users & security

Five roles, and nobody gets in without approval.

  • 5 rolesSuper Admin, Purchasing Manager, Costing Engineer, Sales, Manager/Approver.
  • Approved self-registrationPeople register themselves; accounts are activated only after Super Admin approval.
  • User administrationThe admin can change roles and deactivate users.
  • Admin settingsCompany profile (name, tagline, address), minimum margin %, default quote validity, default quotation terms.

Works on any device

Runs in a web browser.

  • Desktop, tablet and mobile layoutsA manager can review and approve from a phone.

Read next

How a price change flows throughPurchasing → system → sales → manager, with an interactive what-if. Guide: open quotations and rising material pricesRe-price, lock or revise, and how to decide.

See it with your own numbers.

Message us on WhatsApp for a demo using an example close to one of your quotations.

Request a demo on WhatsApp

Or call 012-852 0289Email info@avantix.my

Useful to have ready

  1. A recent quotationAny format: Excel, PDF or a photo of the sheet.
  2. Your raw material listMain materials, units and roughly how often prices change.
  3. Who approves todaySo we can map your roles and approval steps.
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